Community Game Update: Sept 2018

Reminder: GMS – Roles & Permissions Changes


As a reminder, we recently notified the community game of some upcoming changes to the Roles and Permissions in GMS. We have introduced a new model that has seen the creation of several permissions levels, available to be granted to individuals within GMS. All individuals will be defaulted to a Level 0 which will only grant access for that user to access and edit their own personal details. Each individual that has logged in to GMS with administrative privileges within the last 12 months has been contacted with instructions regarding next steps.


An exception to the above has been that individuals who held the role of either ‘Data Officer’ or ‘Honorary Secretary’ at their club or CB. These individuals have been granted the ‘Level 5’ permission. This level enables these users to access an area of GMS where they can assign any individuals within their organisation with a level of permission appropriate to their position of responsibility. Additionally, any individual that held a role of ‘Adult’, ‘Youth’ or ‘Women’s’ Registrar and had logged into GMS within the last 12 months, has been automatically given a ‘Level 3’ permission.


Within the ‘Organisation Admin’ module inside GMS, each ‘Level 5’ user has access to a description of each level and the modules contained for the permission type. Any individual can be assigned a permission level, providing they have a role at the club or CB.


We see this as an important change to empower clubs and CBs to efficiently manage access to their data and ensure that each organisation understands who has access to their data.


To keep up to date with latest information on the GMS, visit


Payment of Players – Roles & Permissions Changes


Closely linked to the above reminder around roles and permission changes, we would like to highlight that individuals completing and signing payment of player declarations, need to be allocated the correct permissions in GMS. This will ensure a valid declaration is completed. Individuals will require access to the ‘Organisation Profile’ module in order to access the declaration. If you have any questions, please contact the GMS Helpdesk ([email protected]).


Electronic Match Card Access – Roles & Permissions Changes


With the season now underway, as a reminder, to access Electronic Match Card (EMC), you must be allocated the role of ‘Matchcard Administrator’ on GMS. Clubs’ Honorary Secretaries and Data Officers can allocate these roles. Please also be aware you must have the correct permission level applied to your GMS profile. This needs to be is level 1 or 3. Without both of these features being applied you will not be able to access EMC.


Club Management Reference Guide – 2018/19 Season


The RFU has developed a guide to assist clubs in identifying the legal, regulatory, tax and other statutory requirements of which clubs need to be aware in order ensure good governance and financial management. The purpose of this, is to act as a checklist that will point clubs in the right direction of these key issues, upon which they need to focus. This in turn will enable clubs to better identify areas where they need to take action, and to seek further information and advice where necessary. To download the Club Management Reference Guide or to find out further information, please click here.


England Rugby Deals – Update and New Service


The existing England Rugby Deals portal that clubs have been utilising, has now closed. You will be unable to log in as you have in the past. However, we’ve got a new and improved deals portal coming in September that will give you all access to the latest offers available, thanks to England Rugby and our partners and suppliers. Further information will be provided in due course.


Reminder – International Ticket Allocations and their misuse


With those who have bought tickets for November’s Quilter Internationals receiving them in the next few weeks, we wanted to remind all of the communication around International Tickets and their misuse in June’s Community Game Update.


As you may be aware at least 50% of all tickets for England Internationals at Twickenham are allocated to the Game (clubs, CBs, schools, colleges, universities and referee societies). Profits from all ticket sales (including commercial sales) are reinvested into the game, both at grass roots and elite levels. We had to sanction more than 100 clubs (at all levels), CBs, colleges, schools, universities and referee societies last season by restricting access to their international match ticket allocation, for selling their tickets on the black market.


RFU CEO Steve Brown reminded all in June, of how they can utilise their International match tickets. Any questions about how such tickets can be used and their terms & conditions should be emailed to [email protected]


Watch the Red Roses in the 2018 Quilter Internationals


The Red Roses will play three tests in the 2018 Quilter Internationals, including a first game for the side at Castle Park, Doncaster. England Women will play USA, Canada and Ireland in the three-test November series at three different venues across the country. The fixtures are as follows:

England Women v USA Women Friday 9 November, Allianz Park (KO 7.45pm)

England Women v Canada Women Sunday 18 November, Castle Park (KO 2.00pm)

England Women v Ireland Women Saturday 24 November, Twickenham Stadium (KO 5.40pm)

Entry to England Women v Ireland Women will be free following the conclusion of the men’s game, whilst tickets for the games at Allianz Park and Castle Park are available via at £10 per adult and £5 for U16s.


Motion Picture Licensing Company – MPLC


After a change in copyright law which means any premises not charging an entrance fee cannot now rely on the previous exception for showing ‘film’ in a broadcast and requires a licence. ‘Film’ covers a wide range of broadcast content, including TV shows). The Motion Picture Licensing Company (MPLC) is writing to sports clubs outlining the changes in copyright law and that rugby clubs may need a licence.


To explore whether your club needs the licence, please call the RFU Alcohol Licencing Helpline (run by Poppleston Allen Licencing Solicitors, on 0115 934 9177.


Keep Playing O2 Touch Once The Summer Is Over


With the summer season of O2 Touch ending, we wanted to help players find ways to play the game all year round. Playing on AGPs in the winter is a good choice, and to find your local Rugby365 facility, please click here. Alternatively, many of our O2 Touch centres have a local school or leisure centre that hire out their sports halls and provide a great alternative to staying at your rugby club all year round.


If you want to go even further, UV O2 Touch is also another option. This is a version of O2 Touch played in the dark, with UV lights, a glow in the dark ball, t-shirts and body paint. A number of O2 Touch parties have taken place in the last month that have been a great success. Clubs are able to purchase their own equipment at a discounted rate, and if it is something your club may be interested in, please contact our supplier via [email protected]