Community Game Update

Please see below the latest RFU Community Game Update – 2nd March 2018.

RFU’s GDPR toolkit for clubs, referee societies and Constituent Bodies currently in trial and due for release very soon
For info: CBs & Clubs

Rugby clubs, referee societies and Constituent Bodies use individuals’ data in almost everything they do.  This includes obtaining and using data about players, referees, administrators, other volunteers, employees and website users.

On 25th May 2018, the UK will adopt new laws to bring into effect the General Data Protection Regulation (GDPR).  GDPR builds on existing data protection law to give individuals more rights in relation to their data, and places an increased onus on all organisations, whether commercial companies or not-for-profit organisations such as rugby clubs, to secure individuals’ data.

In simple terms, GDPR will help protect our players, members and clubs by ensuring better governance and transparency around management of data.  Organisations holding personal data will need to give more information to people about what they do with those people’s data, why, and for how long.  They must also keep the information secure.  One safe way to store and use data is through the RFU’s Game Management System (GMS).  If you store data in other ways, you will need to think carefully about how this data is secured.

The RFU has created a toolkit to help clubs, referee societies and CBs in the following ways:

  • to understand what the new data protection laws require;
  • to provide practical steps to achieve compliance; and
  • to signpost to further resources to help achieve compliance.

Further information about the GDPR can be found on the Information Commissioner’s Website.

The toolkit will be divided into five sections:

  1. A summary of the practical steps you can take now
  2. Data governance
  3. Collecting and using data
  4. Data security
  5. Other rights for individuals

The toolkit will also provide practical examples of policies and procedures that a club, referee society or CB will need to have in place.

The toolkit is currently being trialled by a small number of clubs, referee societies and CBs, and will then be hosted on An email will be sent to clubs, referee societies and CBs with a link to view or download the toolkit, when it is available.

For any general queries relating to data protection, please contact the RFU Legal Helpline on 0330 303 1877.  The RFU is not able to give specific legal advice to clubs, referee societies or other bodies.

Join the RFU’s Community Club ‘Health of the Game’ Consultation Roadshow 2018
For action: CBs & Clubs

During April and May this year we will be embarking on a community club consultation roadshow around the country, speaking to club committee members, international ticket officers, and members of constituent body executive committees / boards. The roadshow, which will visit twelve different venues across England, will provide clubs with the opportunity to consider the latest National Rugby Survey results, discuss the health of the community game, and review proposals as to how international tickets may be allocated to clubs in the future based on the amount of rugby being played.

The format of the each event will be as follows (please note tea, coffee & sandwiches will be provided):

6.30pm Arrival and opportunity to view host venue’s RugbyTurf AGP (where applicable)
7.00pm Introduction
7.10pm Headline overview of National Rugby Survey
7.30pm Input from attendees on context of the next National Rugby Survey
7.45pm ‘The Health of the Community Game’ – how do we measure it?
8.15pm ‘Consultation on allocation of international tickets to clubs and Geographic CBs’ proposals and discussion of options
9.15pm Final remarks
9.30pm Venue to close

The roadshow has been designed to allow those involved within club rugby in England to attend a regional evening event and discuss the above, thus providing a voice from those responsible for the administration of the community game. The roadshow will be visiting the following clubs (all events running from 6.30pm – 9.30pm):

Monday 16th April Billingham RFC, Co.Durham
Tuesday 17th April Doncaster RFC, Yorkshire
Wednesday 25th April Preston Grasshoppers RFC, Lancashire
Thursday 26th April Stourbridge RFC, West Midlands
Monday 30th April Aylesbury RFC, Buckinghamshire
Tuesday 1st May Twickenham Stadium, Middlesex
Tuesday 8th May Bournemouth RFC, Dorset
Wednesday 9th May Sidcup RFC, Kent
Monday 14th May Leicester Forest RFC, Leicestershire
Tuesday 15th May Shelford RFC, Cambridgeshire
Tuesday 22nd May Plymouth Albion RFC, Devon
Wednesday 23rd May Lockleaze Sports Centre, Bristol, Avon

To register for your place at a local event, please click here, enter your details in the available fields, and select the event you would like to attend. Places will be allocated on a first come, first served basis.

If you have any questions, please contact Tom Ainscough ([email protected]).

Regulation change around ‘Out of Season’ activity
For info: CBs & Clubs

Following approval by RFU Council we wanted to make you aware of important changes to regulation concerning Out of Season activity which is effective immediately and therefore covers Summer 2018.

These regulation changes enable us to provide a rugby offer during the summer months for those new to the game and who have had limited playing opportunities. It is not aimed to provide additional training or competitive opportunity for those players who have had a full season with their club, school/college, CB, DPP or academy. Indeed, these players should have a break from rugby during the summer, to avoid overplaying burnout and develop transferable multi-sport skills.

Regulation 15 and the Age Grade Codes of Practice have been updated.  These changes apply also to summer camp activity which is also covered in the Codes of Practice.

In summary the following is permitted:

  • At U11 and below, non-contact training only;
  • At U12 and 13, in addition to the above, non-contact matches and competition (if approved by the CB or CSU);
  • At U14, 15 and 16, in addition to the above, XRugby7s contact matches and competition and preparation* (if approved by the CB or CSU);
  • At U17 and 18, in addition to the above, 7-a-side contact matches and competition and preparation* (if approved by the CB or CSU).

* Preparation is to ensure new players are ready and able to participate in matches and competition safely.

For more information, please contact Chris Sigsworth ([email protected]).

RFU offering insurance support for clubs’ tour programmes
For info: CBs & Clubs

With many clubs planning their tour programmes it’s essential they have the right policy in place for on and off field activities. Whether it’s a common issue like a travel delay or lost baggage, or a more serious event such as a player needing emergency medical treatment it is vital comprehensive cover is in place before you travel.

Full details of the specialist travel cover Howden have designed with the RFU, to dovetail with club combined liability and personal accident insurances, can be found at:

For more information, please contact Dave Stubley ([email protected]).

Tickets on sale for inaugural Tyrrells Premier 15s Final
For info: CBs & Clubs

England Rugby has announced the inaugural Tyrrells Premier 15s final will be held at west London club, Ealing Trailfinders on 29th April (3pm kick off, live on Sky Sports Action & Sky Sports Mix).

The top four teams in the competition will progress to semi-final play-offs, played over two legs on the weekends of the 7th/8th April and 14th/15th April with the finalists competing for the title on the 29th April.

In addition to the Tyrrells Premier 15s final, it has been confirmed that the National Girls U15 and U18 Cup finals will also be played earlier in the day with kick offs scheduled for 11am and 12:45pm respectively.

Tickets are on sale now with a limited early bird offer available at £5 adult while kids under 16 go free. For more information visit

Join ‘The future of Girls CB rugby and player pathway’ roadshow
For action: CBs

Following previous communications to CB Honorary Secretaries on 12th February, we are pleased to provide more details on the roadshow, to discuss the future of Girls CB rugby and player pathway.

The recently published W&Gs Action Plan recognises the significant growth in the female game over the last four years and sets out a series of interventions that will be made over the next four years as we continue to grow the number of women and girls engaging in rugby. The action plan sets out how a clear, easily understood single player pathway providing appropriate competition & training in both 15s & 7s will be established. This pathway will include a progression from club & school and CB Rugby into Centres of Excellence and will see the most talented players feed into England age grade programmes and Tyrrells Premiership competition. The following documents provide more information:

The task has been to create a pathway which complements school, college and club rugby with a dedicated training and playing window to create and reinforce the social and team bonds that are so important in retaining players in team sports whilst providing clear guidance on how it is delivered and interacts with the Centres of Excellence.

Five key objectives have been the identified as the key enablers in achieving this:

  1. Develop a clear pathway that is easily understood with placement of the programme within the Age Grade Calendar ensuring a varied diet of rugby for all
  2. Club, college and school playing programmes strengthened by providing more playing opportunities and development prior to nomination.
  3. Allow players more opportunity to play, be developed and gain confidence in their current environment prior to any nomination for pathway activity
  4. Support the identification and nomination of players suitable for further pathway activity by leaving selection until later in the year
  5. Develop current coaches alongside increasing the number of coaches, particularly female coaches involved in female game

The format for the evening will be (please note tea, coffee & refreshments will be provided):

6.30pm Arrival & refreshments
7.00pm Introduction
7.10pm Headline overview of Women & Girls action plan and player pathway
7.20pm Delivery model and formats
7.45pm Opportunities
8.15pm Actions
8.45pm Final remarks
9.00pm Venue to close

The roadshow has been designed to allow those involved in the delivery of Girls CB rugby in England, to attend a regional evening event and discuss the above. The roadshow will be visiting the following clubs:

Monday 19th March Fireways Old Edwardians RFC
(North Midlands, Staffordshire, Warwickshire)
Wednesday 21st March Taunton RFC
(Cornwall, Devon, Gloucestershire, Somerset)
Wednesday 21st March Darlington Mowden Park RFC
(Cumbria, Durham, Northumberland)
Saturday 24th March Allianz Park
(Essex, Hertfordshire, Middlesex)
Monday 26th March Newbury RFC
(Berkshire, Buckinghamshire, Dorset, Wiltshire, Oxfordshire)
Wednesday 28th March Old Reigatians RFC
(Hampshire, Kent, Surrey, Sussex)
Wednesday 28th March Kettering RFC (Eastern Counties, East Midlands, Leicestershire, Nottinghamshire, Lincolnshire, Derbyshire)
Monday 9th
Broughton Park RFC
(Cheshire, Lancashire, Yorkshire)

To register for your place at a local event, please click here, enter your details in the available fields, and select the event you would like to attend. Places will be allocated on a first come, first served basis.

For more information, please contact Martin MacTaggart ([email protected]).